Dear International Association for Society and Natural Resource (IASNR) members: Your IASNR Council has been busy this past year reviewing the IASNR Constitution, Bylaws, and Code of Ethics and has several proposed changes for you to vote on at the ISSRM 2019 Annual IASNR Members Meeting in Oshkosh, USA. We list each below with a brief explanation of the rationale for the change. We have underlined the places where language would change. Please review each change and come to the IASNR Annual Members meeting ready to discuss and vote on each change, thank you, IASNR Executive Director, Kathy Halvorsen

Proposed change to IASNR Constitution and Bylaws – removal of Ex-Officio status:

1) Proposed IASNR Constitution change eliminating the “Ex-Officio” member of IASNR Council status:

IASNR Constitution proposed change:

Current language: Article 5.2 Council: 2. The Council shall consist of nine professional members, one student representative, and the co-editors of the journal as ex-officio members.

Proposed change: Article 5.2 Council: 2. The Council shall consist of nine professional members and one student representative.

2) Proposed IASNR Bylaws change eliminating the “Ex-Officio” member of IASNR Council status:

Article 6: Council

Current language: Article 6.3 Council: Professional and ex-officio members and the student representative shall comprise voting Council members.

Proposed change: Article 6.3 Council: Professional members and the student representative shall comprise voting Council members.

Current language: Article 6.6 Council: 6. The term of service for ex-officio Council members shall coincide with the term of their official position (e.g., journal editor).

Proposed change: Article 6.6: Article 6.6 would be cut from the Bylaws.

Justification: The only Ex-Officio members of IASNR Council provided for in the IASNR Constitution and Bylaws are the Society and Natural Resources editors. With increased submissions to Society and Natural Resources the job of journal editor or co-editors has become more demanding with time. It can also be difficult to find people who are willing and able to serve. While the editors attend one or more IASNR Council meetings per year, we  have found it too much to expect that they attend five regular IASNR Council meetings that last two to four hours each. Given that the only individuals specified in IASNR governance documents as “Ex Officio” are the journal editors, Council is therefore recommending that the Ex-Officio language and status be dropped from the IASNR Constitution and Bylaws completely.

Proposed change to IASNR Treasurer Term:

3) Proposed IASNR Bylaws change:

Current language in Bylaws, Article 7.3. 3. The term of service for Executive Officers shall be for a three-year period. The Executive Director is eligible for only one term. The Treasurer and Secretary may serve for two terms (cumulative). Official duties shall begin January 1 of the year after election, following a six-month transition period as nonvoting Executive Officer‐Elect, and continue for three calendar years.

Proposed change in Bylaws, Article 7.3. 3. The term of service for Executive Officers shall be for a three-year period. The Executive Director is eligible for only one term. The Treasurer and Secretary may serve for two terms (cumulative). The Executive Director and Secretary shall begin their official duties beginning January 1 of the year after election, following a six-month transition period as nonvoting Executive Officer‐Elect, and continue for three calendar years. The Treasurer shall begin official duties at the point at which IASNR bank and investment accounts are transferred during the six-month transition period prior to January 1 of the year after election.

Justification:  Because the way accounts are handled and transitioned from previous Treasurer to new Treasurer, the starting time of the Treasurer’s term does not make sense. For example, the current Treasurer received all the accounts and acted as a treasurer in October before their actual term started. Therefore, Council proposes the above language change as a way to fix this problem.

Proposed change to IASNR Bylaws regarding IASNR Council Student Representative and Student Representative Elect Terms:

4) Current language Bylaws Article 6.5: 6. The term of service for the Student Representative on Council shall be for a two-year period. This individual will serve for one year as the Student Representative-Elect, as non-voting Council observer, then transition the following year to the Student Representative on Council as liaison between the Council and Student Affairs Committee. Official duties shall begin January 1 of the year after election. The same individual may not be re-elected for a second term.

Proposed change in Bylaws Article 6.5: 6.The term of service for the Student Representative on Council shall be for a two-year period. This individual will serve for one year as the Student Representative-Elect, as non-voting Council observer, then transition the following year to the Student Representative on Council as liaison between the Council and Student Affairs Committee. Official duties shall begin immediately after the IASNR Annual Conference the year of election. The same individual may not be re-elected for a second term.

Justification: The combination of a one-year IASNR Council Student Representative and one-year Student Representative-Elect terms mean that every elected student serves for two full years. The start of their term on January 1st of the year after they are elected adds most of a third year because once they are elected in March of a year, they are invited to sit in on all Student Advisory Committee and IASNR Council meetings. To be eligible to run and serve, they must continue to be students for most of this time period. This has made it very difficult for many students to to be eligible to run, particularly Masters students, and it has place an undue burden on their time with nearly three years of service. Changing their term to a start shortly after the International Symposium on Society and Natural Resources (ISSRM) would reduce their service to two years and allow them to immediately move into the Student Representative-Elect position.

Proposed change to IASNR Code of Ethics:

5)  Current language Code of Ethics V.B.4: 4) A complaint may not be accepted or initiated if it is received more than 18-months after the alleged conduct or was discovered. A complaint received after the 18‐month time limit set forth in this paragraph shall not be accepted unless the Chair of the IASNR Ethics Committee determines that there is good cause for the complaint not to have been filed within the 18‐month time limit. No complaint shall be considered if it is received more than five years after the alleged conduct occurred or was discovered.

Proposed change Code of Ethics V.B.4: 4) A complaint may not be accepted or initiated if it is received more than 18 months after the alleged conduct or was discovered. A complaint received after the 18‐month time limit set forth in this paragraph shall not be accepted unless the Chair of the IASNR Ethics Committee determines that there is good cause for the complaint not to have been filed within the 18‐month time limit. No complaint shall be considered if it is received more than seven years after the alleged conduct occurred or was discovered.

Justification: Under the current code language, all complaints need to be filed within five years from when the alleged conduct occurred. However, this might be too short of a period for graduate students and therefore inhibit their ability to file complaints. Also, among young professionals, five years are within the usual tenure timeline, and this may inhibit their ability to file complaints against their colleagues who might vote on their tenure case. Therefore, we propose to increase this timeline from five to seven years.